Case Study
Comprehensive School Management System
This case study presents the design and implementation of a comprehensive school management system supporting academic operations, administrative processes, and stakeholder communication. The system enables education institutions in Hong Kong and Singapore to centralise data, improve efficiency, and scale operations effectively.
Client Context
The client is an education institution in Hong Kong seeking to replace manual workflows and disconnected systems with a unified digital platform to support daily school operations and long-term growth.
Challenges
- Disconnected systems for student records, scheduling, and attendance
- High administrative workload and repetitive data entry
- Limited real-time visibility for management and parents
- Difficulty scaling operations as student numbers increased
- High administrative workload and repetitive data entry
- Limited real-time visibility for management and parents
- Difficulty scaling operations as student numbers increased
Solution
A web-based school management system was developed to integrate academic, administrative, and communication functions into a single platform, optimised for education institutions in Hong Kong and Singapore.
Key Features
- Student, teacher, and class management
- Timetable and course scheduling
- Attendance tracking and academic records
- Parent and student portals
- Role-based access control
- Reporting and data export
- Timetable and course scheduling
- Attendance tracking and academic records
- Parent and student portals
- Role-based access control
- Reporting and data export
Results
- Over 40% reduction in administrative workload
- Improved data accuracy and operational visibility
- Faster management decision-making
- Enhanced parent engagement
- Improved data accuracy and operational visibility
- Faster management decision-making
- Enhanced parent engagement
Screenshots
The system significantly improved efficiency and transparency across our school operations.